You can attach a PDF of the submission to your email notifications. This makes it easy to share a complete record of the submission with recipients without requiring them to log in.
How It Works
When you enable PDF attachments on a notification, recipients receive the email with a PDF file attached. The PDF contains the same submission data shown in the print view, and it works with both the standard notification email and custom email templates.
Setting It Up
- Go to Admin → Forms and open the form.
- Scroll to Flow Steps and click Add Step → Trigger, then choose Send Notifications - or edit an existing one.
- Make sure Send via email is on.
- Toggle on Attach submission PDF.
- Save your trigger.
The same Attach submission PDF switch is available on a flow step's Deadline notifications, so overdue-step emails can carry the full submission too.
What's Included in the PDF
The attached PDF is generated from the submission's print view. It includes:
- All submitted form data
- Field labels and values
- The same layout you see when printing a submission manually
Things to Know
- File size: PDFs are generated on-demand when the notification is sent. Complex forms with many fields may produce larger files.
- Private forms: standard notification emails for a private form never include submission data, and that extends to the PDF - no attachment is added. A custom email template is under your control, so what it includes - the PDF along with it - is up to you.
- Restricted sub-forms: when a submission has graduated child submissions from forms with view restrictions, emails sent to bare email addresses (rather than Flow Forms users) leave the restricted children out of the PDF.
- Error handling: if PDF generation fails, the email is held rather than sent without its attachment, and delivery is retried. Recipients never receive an incomplete record.